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  Learn Chicago Format

The Chicago Style of citations can actually be broken up into two different methods: the Author-Date Method and the Notes-Bibliography Method. The Author-Date method is very similar to MLA in its use of in-text citations; the Notes-Bibliography method uses footnotes and is a little trickier. Both require a 12 point double spaced font like Times New Roman. Margins should be set to one inch and each new paragraph must be indented. Use only one space after a period.

When to Use:

The Author-Date (AD) method is generally used when writing about the sciences (biology, physics, chemistry, psychology, etc.). The Notes-Bibliography (NB) method is used for the arts, humanities and literature.



The author’s last name and the page number should go on every page, in the upper right. To access the header in MS WORD, go to the top of any page in the document and double click. A blue dotted line will appear with a small box on the lower left-hand corner that reads “Header” and above this will be your cursor; a box will drop down simultaneously. Click the “Page Number” box and follow these directions. Click on the first option- “Top of the Page.” Then click the one that reads “Plain Number 3.” A number corresponding to the page you are on will appear on the right-hand side of the header. Your cursor is now on the left side of the number. Type your partial title and then press the space bar five times. Now double click anywhere in the body of the main document and the page number header is set. Here is how a header appears in Chicago style:

Smith     1

Cover Page

If the paper is less than five pages, you do not need a cover page. In this case, the first page should contain the author’s name, instructor’s name, course name and number, and the date—each on a separate double-spaced line, on the left side of the page. Then, add another double space and put the title, centered, above the text of the paper. The title should be neither underlined nor written in all capital letters. Capitalize only the first, last, and principle words of the title. Here is the first page of a paper of less than five pages in Chicago style:

Bill Smith
Prof. Eric Johnson
ENGL 101
October 23, 2009
A Closer Look at The Great Gatsby

If the paper is longer than five pages, however, you will need a title page. This will include the Title, Author, Class, Professor and date, all centered and double spaced. It will look like this:

A Closer Look at The Great Gatsby
Bill Smith
Engl 101
Professor Eric Johnson
October 23, 2009

The title should be about halfway down the page, and you can add multiple spaces between the title and the name of the author—design it as you see fit, as long as it is in the order indicated and all fits on one page. Also note that the position of the professor and class change places on the cover page. If you have a cover page, you do not need to repeat the title on the first page of the essay.


For every in-text citation there must be a reference listed and vice versa. This reference is a complete acknowledgement of the author(s) and information on how the audience can find the referenced material. 

The reference page, similar to the title page, is completely separate from the rest of the paper. After you have finished writing your paper and entered the last period in the document, hit enter to add an extra space, then press the “Insert” button in the tool bar. From the resulting drop down menu select “Page Break” and a new page will appear where you can record your reference list.

Reference Section

In-Text Citation

The AD style is very similar to the APA. After the quoted text, put the last name of the author and the date of publication in parenthesis as in this example:

(Jones 2009).

For the NB style, you use a footnote. Do this by clicking on the ‘Insert’ tab and selecting Reference and then Footnote. It will automatically add a number and a corresponding space on the bottom of the page to insert your footnote. The footnote will be the same citation described below in the references section. You insert it in the footnote, and again in the references page.


Both the AD and NB styles require a separate page for a complete, alphabetized list of sources.

For the AD style, the format for books appears as follows:

Last Name, First. Date of Publication. Title. Publishing City: Publisher

Kourik, Robert. 1998. The lavender garden: beautiful varieties to grow and gather. San             Francisco: Chronicle Books.

Remember to indent the second line and only to capitalize the first letter of the first word of the title.

For Magazines: the AD style looks like this:

Last, First. Year of Publication. Title of Article. Title of Magazine Edition Number, Volume Number: Pages.
Thomas, Trevor M. 1956. Wales: Land of Mines and Quarries. Geographical Review 46,           no. 1: 59-81.

Websites: are similar to magazine references, but include the URL and access date after the first step:

Thomas, Trevor M. 1956. Wales: Land of Mines and Quarries. Geographical Review 46,           no. 1: 59-81. (accessed June 30, 2005).

For the NB style (as well as NB footnotes):


Last, First. Title. Publishing City, State: Publishing Company, Year.

Yow, Valerie Raliegh. Recording oral history: a guide for the humanities and social            sciences. Walnut Creek, CA: Alta Mira Press, 2005.

Remember to indent the second line and only to capitalize the first letter of the first word of the title.


Last, First. “Title of Article.” Title of Magazine Issue/Volume Number (Year Published): Pages.

Banks, William.  "A Secret Meeting in Boise." Midwestern Political Review 6 (1958): 26-31.


Last, First. “Title of Page.” Title of Website, Volume, Issue (Date of Article). URL (date of access).

Ellison, Jim. "Assessing the accessibility of fifty United States government Web pages:           Using    Bobby to check on Uncle Sam." First Monday, volume 9, number 7           (July 2004). (accessed June 16, 2005).


APA Format
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